Record-keeping
The grid below gives information on how long you should retain
different types of forms and records.
Record
|
Where it’s kept
|
How long
|
|
Starting… forms
|
At unit level
|
The information must be put on Go! as soon as
possible. Retain the Gift Aid declaration and shred the
rest of the form.
|
|
Attendance
record (register)
|
At unit level
|
Until the end of the financial year
|
|
Notification
of accident
|
AON insurance, plus a copy at the appropriate
level
|
Three years
|
|
Accounts
|
At appropriate level
|
Six years
|
|
Consent for event/activity forms
|
At appropriate level
|
Until the event has taken place
|
|
Health Information forms
|
First aider
|
If no treatment is given, destroy after
the event
If treatment is given retain for three
years
|
|
Emergency contact details (for an
event)
|
At appropriate level, and with a
home contact if applicable
|
Until the event has taken place
|