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Senior Section overnight

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Description

An event run by an Adult Leader for Senior Section members staying away from home for one night only.

(If going away without a Leader, see Events run by Senior Section members.)

 

Ratio of adults to girls

There may be a maximum of 36 Senior Section members if the Leader holds an Overnight Licence, and a maximum of 50 if the Leader holds a Senior Section Camp or Holiday Licence.

There must be at least two adults present, although this may be reduced to one with the permission of the Commissioner.

 

Regulations

  • You will need to speak to your Commissioner and complete a Residential Event Notification form at the start of your planning.
  • All volunteers aged 16 or over who are staying overnight at a residential event must have undergone the recruitment check process (Young Leaders and non-member volunteers should be assigned the role of Residential Occasional Helper on Go!).
  • If Leaders share a sleeping area with Senior Section members, there must be at least two Leaders/helpers present. All Senior Section members may share sleeping areas.
  • If male volunteers or male children are present, there must be separate sleeping and bathroom facilities for them.
  • The venue must be approved by the relevant host Adviser. If the site or accommodation has not already been approved, notify the Adviser of your plans in plenty of time for the venue to be inspected before firm plans are made.
  • Lilos and sun loungers are not to be used as beds. If bunk beds are used, they must conform to British Standard numbers EN 747-1 and EN 747-2 (2007).
  • If an accident results in an injury which needs medical/hospital treatment or any illness occurs during any residential event, the Event Coordinator must report the details as soon as possible to Girlguiding UK’s insurance service using the notification of accident or incident form.

For further requirements related to running a joint event please read the relevant page(s):

 

Please click on the links below for further regulations on topics which may be relevant to your event:

 

Qualifications

A Leader must either:

  • hold or be working towards the Girlguiding UK Training Opportunities: Camp and Holiday Scheme Overnight Licence (modules 1-3).
  • hold an equivalent Girlguiding UK residential qualification, provided the Commissioner is satisfied that the Leader’s residential experience and skills are up to date.

An Overnight Licence (modules 1-3) is not section-specific and is therefore valid for use with all sections.

The Event Coordinator does not necessarily have to be the licence holder.

 

Training Opportunities: Camp and Holiday Scheme (order code 6478) is available from Girlguiding UK Trading Service via the online shop, or your local shop or depot.

 

Learning and development opportunities

Click here to find out more about training and qualifications.

 

Hints and tips/useful information

Talk to your Commissioner and relevant Adviser for advice on gaining a Overnight Licence, information about approved venues in your area, and any learning and development needs you may have.

If the venue is not normally used for overnight accommodation (eg a church or school hall), the local police and fire service need to be informed that the sleepover is taking place.Publication

The publication Going away with guiding provides advice and information to help both new and more experienced Leaders to plan and run successful events. Order code 6045.

Page last updated: 5/9/2012